Support Coordination in the NDIS START MODULE TABLE OF CONTENTS Image of the C.P.S.P. Empower Project logo This training is designed for people delivering support coordination services to NDIS participants. User Guide: Navigating this training module To begin this training module, click the 'Start Course' button located below the course title. Alternatively, you can navigate the course by scrolling down to each lesson heading. Please note that the lessons must be completed sequentially, starting from the first heading titled 'Training Objectives.' It's essential to follow the chronological order of the lesson headings within the module. You cannot skip ahead to later lessons using the menu. Completion of all lessons is necessary to receive the Certificate of Completion. Duration: Approximately 30 minutes (you can close the training module and pick up where you left off at a later date). Module Disclaimer The information in this module is general in nature. Every organisation does things differently and has different policies and procedures, so please interpret the content in this module with your organisation in mind and discuss any discrepancies with your line manager. Content and links in this training were correct at the time of publication. We check these regularly. However, if you find broken links or errors please contact Last updated: February 2024
Lesson 1 of 10 Training objectives Image of a light bulb Training objectives This module is for people providing support coordination services in the NDIS. It covers the purpose of the role, core responsibilities and working in the NDIS. You should also refer to your organisation for more specific training regarding your day-to-day responsibilities. By the end of this module you will : • Understand the purpose of the support coordinator role in the NDIS • Understand what is expected of you as a support coordinator • Understand your reporting requirements • Know what skills and knowledge are required to be an effective support coordinator Image of an open book Assumed knowledge This module focuses on a specific role within the NDIS - that is - providing support coordination services. We have a number of training modules that cover NDIS topics that are relevant to the support coordination role which we also recommend that you complete. These can be found on the training page of our website and include: • NDIS explained • NDIS access and psychosocial disability • Reasonable and necessary in the NDIS • Preparing for NDIS planning meetings • Understanding NDIS plans • Service agreements in the NDIS • NDIS plan reviews
Lesson 2 of 10 What is support coordination? Support Coordination is about capacity building What do 'capacity building' supports look like in the NDIS? (select all that apply) • Doing things with the participant • Doing things for the participant • Building skills and independence • Supporting people to make their own decisions Correct Answers are: doing things with the participant building skills and independence supporting people to make their own decisions SUBMIT Providers of capacity building supports should always aim to do things with the participant so that they can build their confidence and capability to have increased independence in the future. The aim of support coordination First and foremost support coordination is a capacity building support. Support coordinators help people to get the most out of their NDIS plan and their broader support network. As a support coordinator you are aiming to create a wrap-around system of care that includes NDIS funded supports as well as informal, community and mainstream supports. Front of card Image of detailed map of Australia Click to flip Mainstream: Supports available to all Australians through our public system - e.g., health, justice, housing, transport. Front of card Image of group of hands raised to a community sign Click to flip Community: Supports that are available to everyone in the local community e.g., sports clubs, library services and community centres. Front of card Image of 4 people arms around each other watching the sunset Click to flip Informal: Friends, family and carers. A support coordinator, like all providers of capacity building services, should assist people to move toward being independent service users, exercising choice and control and engaging in the life that they choose. Types of Support Coordination Image of Support item number for level 2: coordination of supports There are three levels of support coordination that can be funded in NDIS plans. This training module is aimed at staff who are providing the second level of support - this is referred to a 'coordination of support' in the price guide, throughout this training we will simply refer to it as 'support coordination'. Interactive image: click to learn about the three levels of support coordination Image if three levels of support coordination Icon 1 of 3 specialist support coordination Icon 2 of 3 coordination of supports Icon 3 of 3 support connection Icon 1 specialist support coordination A specialist approach to: • Addresses high level risks relevant to the participant • Addresses complex barriers to support • Builds capacity to reduce need for future high level supports Is for people with very complex needs or high risks. It is generally time limited and is usually provided by allied health professionals. Icon 2 coordination of supports Includes all the responsibilities of support connection and: • Addresses barriers to service participation • Resolves points of crisis • Builds capacity of informal networks • Supports people to direct their own lives and their supports Coordination of supports requires knowledge and skills to work with people who have complex service needs. Recovery oriented mental health support workers are ideally placed to provide this service. Icon 3 support connection Support participants to: • Understand their plan • Choose services • Connect with services (NDIS and mainstream/community) • Support development of service agreements Usually a short term support (eg at the start of a plan). Is for people who need help starting their plan but have less complex ongoing service needs. Often Local Area Coordinators will do this type of work. Who gets Support Coordination? Complete our reasonable and necessary in the NDIS training module if you need a refresher. Support coordination is for people who have high levels of complexity in their life. This can mean that they either have a large number of services to coordinate and/or they have complex needs related to their disability. The decision to fund support coordination in plans is made in the same way that any other support is funded - by applying the reasonable and necessary principles. How many hours? Image of a clock The amount of funding a person has for support coordination will vary. Like any other support in the NDIS - it depends on the person and their needs. Consequently, how frequently you can work with someone will depend on their needs and their budget. Commonly the role is more intensive at the beginning (plan implementation) and end (plan review) of a plan cycle. FAQ Can people be funded for more than one level of support coordination? Yes, a single plan can include funding for different types of support coordination. For example someone with very complex needs may be given a limited amount of funding for a specialist support coordinator to begin the plan, and funding for a support coordinator to support the person with the plan over the year. Will everyone with a psychosocial disability get support coordination? No, the decision to fund support coordination in a person's plan is made in the same way that all funding decisions are made-applying the reasonable and necessary principles. A planner will determine at the planning meeting if the person requires support coordination. Useful evidence that a person can bring to a planning meeting to show why support coordination is needed includes; a summary of the varying and complex supports that a person will need to access, and a description of how the person's functional impairments make it difficult to coordinate these supports without assistance. Will support coordination funding decrease after the first plan? The decision to allocate funding for support coordination in each plan depends on the reasonable and necessary criteria. Each time the person receives a new plan from the NDIA they will decide if support coordination is necessary and how much is required. As a person becomes more confident managing their own supports the need for support coordination should decrease. However, this will depend on the individual and their needs. Do support coordinators need specific qualifications? Only people who provide specialist support coordination will be required to have specifc academic qualifications. This is because this support is usually provided by allied health professionals (e.g., psychologists, occupational therapists, social workers). To provide coordination of supports (level 2) providers should have experience in working with complex populations and can be disability support workers, peer workers, welfare workers, allied health workers, developmental educators or Aboriginal health workers. The NDIA do not require specific qualifications to deliver this level of support, however organisations may choose to recruit staff with specific skills or qualifications. For all levels of support coordination, experience working in the sector with complex participants will be beneficial. Throughout this training we will talk about the skills and knowledge of support coordinators, many of which will draw on skills you already have.
Lesson 3 of 10 Role overview When do support coordinators start to work with participants as paid service providers in the NDIS? Click on the pathway below to show where you think support coordination sits on the NDIS pathway. Image of pathway Request for service Image of ballpoint pen lying on paper reading I agree with a tick box Once a person has their plan and had been given funding for a support coordinator they can nominate who they want their support coordinator to be. An NDIA representative (L. A. C. or planner) will send a 'request for service' to the support coordinator's organisation. The request will describe the expectations of the support coordinator, provide some information about the support needs of the person and expectations regarding reporting. From October 2023, all requests for service (R.F.S.) come via the NDIS provider portal. This means that providers of support coordination must create a PRODA account. Contact the NDIA to link to the new NDIS provider portal. Information for using the new NDIS provider portal can be found on the NDIS website. Providers are notified by the NDIS when they receive a request for service (R.F.S.) You must respond to this request within 4 days. After 4 days, the response will be shared with another provider. Once the request is accepted you can work with the participant to set up a service agreement and start to provide support coordination services. Three phases of support coordination Support coordinators have a role in helping people to use their plans and manage their services from start to finish - click on the image below to learn more about the three broad phases of support coordination. Image of three phases of support coordination Icon 1 of 3 plan implementation Icon 2 of 3 Monitoring Icon 3 of 3 plan reassessment or participant check-in Icon 1 plan implementation This first phase is all about meeting the person and setting up their supports. Usually it will involve learning about the person, their goals and the types of supports they want to access. After that you will help them get in touch with appropriate providers and set up their services. Icon 2 monitoring During this time you will be making sure the person is accessing services, that their support network is strong and that you are building their capacity to manage their own supports. You will also support them to manage any points of crisis. Icon 3 plan reassessment or participant check-in Before a person goes for their plan reassessment or participant check-in, you will likeley work with them to prepare for their next plan. This will involve discussing participants service use, their progress toward their goals, and any barriers/challenges they have accessing services. Often more intense support coordination is required early in the plan. Once the participant has regular supports in place, they may require less intense support coordination for monitoring and review. Remember to discuss how the hours will be used when establishing a service agreement with the participant. See our 'service agreements in the NDIS' training module for more information. Support Coordination in the NDIS landscape Click on the flip cards below to learn more about where the support coordination role sits in relation to other key NDIS providers and principles. Card 1 of 4 Front of card Advocacy Back of card Support coordinators are not paid advocates. This means that if you are working with someone who needs advocacy support (e.g., to review an NDIS decision) you would need to link them to a formal advocacy service. However, you can work with participants to build capacity to advocate for themselves. You can also help them to ensure that they are getting what they need from their service providers. Card 2 of 4 Front of card Local Area Coordinators (L. A. C's) Back of card L. A. C's are funded by the NDIA to support anyone who wants more information about the NDIS and to help people to use their NDIS plans. People who don't have support coordination funding can go to their L. A. C. to get help with their plan. Generally, L. A. C's are there to help people who have less complex support needs. Card 3 of 4 Plan managers Back of card Plan managers are registered NDIS providers, who provide financial and administrative support to people who have plan-managed funding. They can help people to negotiate the financial terms of a service agreement, pay invoices and make sure that plan funding is used correctly. They do not support people to identify the types of services they want to access or the way that the service will be delivered, that is the support coordinator's job. Card 4 of 4 Conflicts of interest Back of card Organisations who provide both support coordination services and other NDIS services need to have structures and policies in place, to manage conflict of interest and show how they support choice and control when helping people identify a service. See our conflict of interest article for more information.
Lesson 4 of 10 Plan implementation The first important part of the support coordination role is to meet the person and help them to start accessing services - this is called plan implementation. Steps involved in plan implementation We use the term 'plan implementation' to refer to the time you spend helping the participant to set up their supports. These are the things you will generally do in this first phase. START Step 1 Meet the person and determine their service needs The first step in plan implementation is meeting the person. You need to know what they have funded in their plan, what their goals are and what types of services they would like to access with their funding. You also need to know about their life and their informal support networks. Tip: make sure you know how plan funding could be used and how to 'translate' this into services and supports. If you need help with this see our 'understanding NDIS plans' training module. Step 2 Help set up the participant portal The NDIS participant portal is called Myplace. It is a secure website for participants or their nominee to view their NDIS plan, request payments and manage services with providers. Often you will help a participant to set up their account on Myplace and show them how the portal works if this is something the participant wants. You can read more about Myplace and find user guides on the NDIS website. Step 3 Identify suitable services Once you know what services a person wants to access you can start looking for organisations in the area who might be able to provide the service. The participant may have a service provider in mind or you can provide a list of possible options. Remember to maximise choice and control as much as you can here by offering multiple providers for each service. Our training module 'Service agreements in the NDIS' provides more information on finding suitable providers. Step 4 Set up service agreements A service agreement is the contract between the provider of supports and the participant. Often a support coordinator will help people to set up service agreements by supporting them to talk to the provider about what they want from the service and/or reviewing service agreements with the person to make sure they are adequate for the person's needs. Our training module 'service agreements in the NDIS' provides more information on service agreements. Step 5 Don't forget informal and mainstream supports Remember it is part of the support coordinators job to make sure a person has a supportive, wrap-around system of services including mainstream and informal supports. Explore what mainstream services the person may also be able to access and discuss the role of their informal support networks. Tip: don't forget free services, you can make NDIS funding go a lot further if you have good local knowledge of free community services (e.g., computers at the library, free yoga classes) that a person can access to address their goals. Step 6 Identify potential points of crisis or barriers to service engagement It is important that you work with the person to identify any potential crisis points (e.g., an aging carer) and barriers to service engagement (e.g., participant has disengaged from services in the past) and strategies for resolving these. Time commitment Image clock face Click to flip This is one of the more time-intensive parts of the support coordination role. Some people will need more intensive initial support than others but you will always need to allow a good amount of time at the start to get everything running smoothly. After that you can work with the person to see how much time is left and how that can be spread across the rest of the plan. Image of a female smiling face Tip from a support coordinator Once I know what types of services a person wants to use I always try and talk to them about at least 3 different service providers for each support, so that I can be sure I have supported choice and control. Reporting Image of person sitting at a desk pen in hand writing The NDIA has progress report templates. The NDIA will specify any reporting requirements for your participants. The NDIA provider portal will specify the due dates for reports. They are usually due 8-weeks after commencement of working with the person and approxiamtely 6 weeks before participant check-ins. Refer to the reporting template to see the reporting requirements for the participant you are working with, in general you are likely to be asked about: • the number of providers engaged and how many have a service agreement in place. • how well the participant is connected with informal and mainstream supports and what you have done in this area. • how you are ensuring choice and control (e.g., have suggested multiple service options, have conflict of interest policies in place). • how you are building capacity for the participant to better understand the NDIS (e.g., do they understand their plan?) • potential points of crisis and barriers to service use that you have identified - including strategies that have been put in place to address them. Key challenges Finding suitable providers can be challenging, particularly in rural and remote regions, or when people are looking for unique/specialised services. If you find yourself struggling to find providers there are two important things you need to do. Front of card Explore alternatives Click to flip • Consider if there are different services that will help the person with the same goal. • Could you find an unregistered provider who can help? (noting you would need self or plan managed funding to do so). • Could the person travel to access a service in another region? • Could you encourage a provider to travel to visit the person (perhaps more participants in your region would need this too and make it worth their while)? Front of card Document everything Click to flip It is really important to document how you have addressed barriers to implementation including what alternatives you have explored and if these were successful. You can use this evidence at plan review to show the NDIA where there were difficulties using funding. Budgeting The NDIS Support Catalogue lists the hourly price for supports. You will notice that the hourly rate varies considerably from one support type to the next. There are also different rates for weekend work, night shifts and group programs. If you are helping someone to work out how they can spend their budgets you might want to ask the following: • How frequently do they want to access the service? • Do they want to be able to spread out their service access over the year or is it a short-term support? • Do they like group programs or prefer to access individual supports? • Will they need support on weekends? Here is a simple example of how to use the Price Guide to identify service options and break down the budget into a service plan for the year. START Step 1 The budget Image of a budget Here is a budget for Cassie, an NDIS participant whose goal is to make some friends and become more active in her community. She has been given $3,000 to use for services in the 'Increased social and community participation' category. Step 2 The service options Image table of service options Price Guide options (click to zoom) for social and community participation mean Cassie could access the following: a) 49.9 hours of life transition planning (3000/$60.16) OR b) 102.5 hours of skills development in a group (3000/$29.26) OR c) 51.3 hours of individual skills development and training (3000/$58.52) Step 3 Breaking down the budget Image of a budget breakdown There are many different combinations of group or individual supports that could be accessed with this budget. Talk to Cassie to see if she has a preference. For example, if she wanted to access individual supports for an hour ($58.52) once a fortnight (26 times a year), she would have fourteen thousand and seventy eight dollars and forty eight cents left to spend on other supports in that category, like group activities. FAQ Can I access the participant portal? No, you can only do this with the person present. Support coordinators often help the person to set up their portal and will help them to use the portal to manage services throughout their plan. Do I need to get consent to call the NDIA on the participant's behalf? Yes, you will need to get the participant's consent to contact the NDIA on the person's behalf. To do this, it is easiest to call the NDIA with the participant present and arrange either for your name to be added to the person's file as an appropriate contact person or ask for a consent form to be sent to the person to complete. How do I view a participant's plan? The plan belongs to the participant so you will need their permission to view it. They may choose to show you a hard copy or share their plan via email. There is also an option for the participant to share their plan with providers via the portal, you can read about that on the NDIS website at 'sharing your plan'. Can I use the list of providers on the NDIS website to find services? The NDIS website includes a list for each state of the providers who are registered to provide NDIS services. It is a useful starting point for you to identify options, however we recommend keeping your own lists of providers that you know are suitable in your area. How can I help people to access services if they don't have transport funding? As a support coordinator it is important you understand the rules of charging the NDIS for travel costs. Some providers can charge for their time traveling to and from a participant, in remote settings. Providers can also sometimes quote for their services and include a travel component. It is a good idea to check what options are available to have the provider come to the person or if phone or internet resources can be used. If not then the person might consider 'bundling' their further away supports together and taking a trip every month or so (depending on need) to access these all at once and save on travel costs. We have put together some transport resources that can help with this. Where can I get the report templates? Report templates should come from the NDIA with the request for service. If you have not been provided with these for a participant you can contact your local NDIA office to ask for one. If you don't have a contact at your local office you can try The NDIS has created two reporting templates: Implementation report to be completed once the person has been connected with the supports listed in the plan Progress report to be completed prior to the participant check-in. Given that the NDIS provider portal provides the due dates of reports, and they can change, you should log in regularly to check them.
Lesson 5 of 10 Monitoring Once a person has their services and supports in place a support coordinator monitors the participant's service use until plan review. The main responsibilities of a support coordinator during this time are: • Making sure that people are accessing the services that they need • Making sure providers are delivering services in line with their service agreements • Building capacity for participants to manage their own plans and supports • Supporting participants to strengthen their informal networks • Helping in times of crisis or increased service need • Ensuring mainstream and community services are utilised Reporting Image of an open laptop, notebook with pen and a cup of coffee Check the NDIS provider portal to see when reports are due. It is still a good practice to keep a note of what you do with the person during this time. If there are crisis points make a note of what they were, what you did and the impact on service use. If the person disengages from services or changes service providers, note this and the outcomes. All of this will help when it comes to plan reassessment or participant check-in. Many organisations will already have reporting systems in place to keep track of your work with participants. Refer to your organisation's policy or speak to your manager if you aren't sure. Time commitment Image of clock Click to flip If the person doesn't need much help keeping their services on track then you will probably just need to check in on a schedule you arrange with the person. If there are crisis points or major service challenges you'll need to be more involved. Experienced support coordinators recommend keeping a 'buffer' of time up your sleeve for emergencies. The best bet is to be flexible, if things don't go as planned that is fine, just keep an eye on the budget as you go. Key challenges and solutions Even though this part of the role is usually less time intensive it is also the time when a lot of new challenges can pop up. Here are some of the main challenges and how you can address them. Image of two males sitting together in a cafe talking Keeping people engaged with services There will be times when people don't want to use their services. This could be because they don't like their provider, because they are having a tough time and have disengaged, or because they no longer think they need that type of support. It is important that you check in with participants regularly and identify why they have stopped using a support. Then work with the person and/or the provider to troubleshoot. Switching providers A lot of people you work with will be accessing services for the first time, or they will be used to the old way of service delivery where they often didn't have a choice about who delivered their service. You need to make sure participants know that it is ok to change providers if something isn't working. You can build a person's capacity to exercise this choice and control by making sure that: • they are aware that they can change • asking them when things aren't working and why • coaching them to talk to their providers if they have questions or concerns • supporting them to change their service and find a new provider • checking service agreements include necessary information and appropriate change policies (and empowering participants to know what to look for in future agreements!) Tip from a support coordinator Part of our job is to make sure that services are delivered in line with the participant's goals. If a service was engaged to upskill someone to cook and clean but you don't see that happening- call them and ask why. Managing times of crisis Image of dark clouds A crisis can include a carer becoming unwell and a person's informal network changing, a person having a particularly bad time, a change in housing, a change in income and many more. Support coordinators help people to work through a crisis and identify solutions (e.g., increase supports, pause supports if a person is in hospital, identify alternate supports). A support coordinator is however, not the only point of call for someone when they are distressed. It is also important that you build a strong network of other service providers and informal supports that can assist. Tip from a support coordinator When we are linked to someone and it's the first ever service they have received they think you will fix everything. So managing people's expectations can be quite tricky. If they do get into a crisis situation you are the first person they call. You need to clarify what you can do and what you can't, and help them to build the same rapport with their other providers and informal networks. Knowing your role Image of six hands holding each other by their wrists A support coordinator role can sometimes be viewed as a 'jack of all trades' type job. We often hear that support coordinators find themselves being asked to do things are the responsibility of another provider. It is really important to know what you can do and what you can't (this training will help with that). Know that you can stand your ground and push back- doing so means that you use your time wisely and build the capacity of other services to step up when they are needed.
Lesson 6 of 10 Changes to a plan Throughout the year you will have been supporting participants to use their plan. When it comes to plan reassessment or participant check-in, you can help them reflect on what has and hasn't worked so they can continue to progress toward their goals. Preparing for plan reassessment or participant check-in Image of a blank sheet of paper with pens pencils sharpener an clips scattered around it Your main role as a support coordinator at this time is to help participants to prepare for their plan reassessment or check-in by reflecting on service used to date and their goals. Often you will complete a plan reassessment report or check-in with them which will be provided to you by the NDIA. This is usually done a few months before the person's plan reassessment or participant check-in meeting. The report is to be completed with the person. Make sure you meet with them during this time and ensure that the report captures their views on how they want their next plan to look. The completed report templates need to be uploaded into the NDIS provider portal by the specified date. Below is a summary of the types of things you should think about when preparing for plan reassessment or participant check-in. Preparing for plan reassessment or participant check-in START Step 1 Reflect on current goals You'll need to refer to each goal, list the types of supports that the person has accessed to help them achieve this goal and whether or not the goal needs to continue in the next plan. You'll also need to make a note of any barriers that are making it difficult for the person to progress toward their goals. Step 2 Consider new goals Ask the participant to think about each of their goals and whether they want to remove them, change them, or add new ones. For each new goal consider what strategies/services/supports will be needed to achieve them. Step 3 Update informal and mainstream supports Each new plan will need to include a summary of the person's informal and mainstream support systems so make sure you have documented these as well. Step 4 Support needs You will need to include a list of supports that a person is accessing for each funding category in their NDIS plan and how much money has been spent on each. You will then need to indicate whether the support should continue - and if so, does the funding need to be increased or decreased and why. If the person is going to need additional supports - that will require a different funding category you'll need to discuss that as well. Step 5 Risks Note any risks that were identified while working with the person over the last year. Risks include any instability with informal care arrangements, potential instability in housing, problems managing finances, problems maintaining employment and so on. Step 6 Need for support coordination Finally you should reflect on what you have done with the person during the year, how much support coordination funding was used and any barriers you experienced engaging with the person and/or implementing their plan. Importantly, if support coordination is to be included in their next plan you should say why this is still needed. For example, does the person still need support to manage their services? Will the person need significant support implementing their new plan? Are the person's goals changing - for example will they need support to progress some long term goals like independent living or employment? Summary That covers the basic elements of preparing for a plan reassessment or participant check-in. See our NDIS plan reassessment training module if you want to know about the reassessment or participant check-in process more broadly. START AGAIN Goals, goals, goals Image of rugby goal posts are a rugby game with crowds As you can see - goals are really important at plan reassessment or participant check-in and the NDIA really want to know how supports align with goal progression. Keep this in mind the whole time you are working with someone so that you aren't caught out at reassessment or check-in time. Use it or lose it - dealing with unspent funds Remember- after the plan reassessment meeting or participant check-in, the NDIA will issue the participant with a new plan. Unspent funding does not roll over from one plan to the next. In fact, unspent funding is a red flag at plan reassessment or participant check-in. Image of a pink piggy bank Often funding isn't spent because there were issues engaging a suitable service. If this is the case, you need to make sure this is clearly explained, including what you did to try and use the funding. If money isn't spent it suggests to the NDIA that the support (and by extension, the funding) wasn't needed. If the funding needs to be included again in the new plan you'll need to explain how you will overcome the challenges in spending it. FAQ Will the support coordination hours in a plan decrease every year? It is the role of a support coordinator to help people to implement their plans and manage their services whilst building capacity for the person to one day do this themselves (or with less support). For some people this will mean that their need for support coordination will decrease after the first plan, for others it may take longer until they are able to reduce their need for support coordination. Support coordination hours should only decrease when a person is doing well enough that they don't need as much support. If the person is not at this point yet then make sure you clearly describe why significant time is still required in the plan reassessment or participant check-in report.
Lesson 7 of 10 What makes a good support coordinator? Click on the image below to learn about the knowledge required to be a support coordinator in the NDIS. Image attribution: this fantastic picture of the support coordination role was developed by attendees at a transition support workshop in Tasmania in 2018. Tick box 1 Family and friends Support coordinators understand the importance of informal networks and will work alongside, and build the capacity of carers and other informal supports. Tick box 2 Community and mainstream Support coordinators understand the responsibilities of the mainstream and community systems and know what options are available for people with psychosocial disability. They know how to get the most out of NDIS plans by making sure mainstream and other community services are utilised. Tick box 3 Your local area Support coordinators know the providers in their region, what they do and what populations groups they work with. They have strong relationships and are always looking to build new ones. Tick box 4 Recovery oriented Support coordinators work from a recovery approach which means they: • do things with (not for) the participant • identify and build on strengths • build skills and independence • think outside the box and be creative • understand the needs of people with psychosocial disability Tick box 5 NDIS knowledge Support coordinators understand the NDIS and know how to work with the NDIA. We have covered a lot of essential NDIS information in this training and in our other training modules. Keep up to date on the NDIS by attending training where possible, signing up for email alerts from the NDIA and other trusted advisors (like us!) and talk to your colleagues. Tick box 6 Person centred Support coordinators know how to support people to make real choices, to direct their own supports and to help them to develop a wrap around system of support. Core competencies of effective support coordinators Above we listed some of the knowledge that support coordinators will need to work in the NDIS space. Now lets think bigger - what are the broader skills or competencies that make someone a good support coordinator? Front cover Adaptability Click to flip Support coordinators are flexible, they know how to respond to changes and are always ready to try new approaches. Front cover Building partnerships Click to flip Support coordinators are collaborative, they build effective relationships with other NDIS providers, mainstream services, family, friends and the community. Front cover Building trust Click to flip Support coordinators know how to build rapport, they treat people with respect, dignity and fairness. Front cover Developing others Click to flip Support coordinators help participants - and their broader network- to build their independence and skills. Front cover Negotiating and influencing Click to flip Support coordinators know how to influence others, they negotiate well and stick to their key objectives. Front cover Planning and organising Click to flip Support coordinators are well prepared and know how to use their time effectively. Front cover Creativity Click to flip Support coordinators need to think outside the box. They can think of new solutions to tricky problems and thrive on innovation. Front cover A learning mindset Click to flip Support coordinators take advantage of opportunities to upskill and learn, they keep themselves up to date on everything NDIS. Stop and think Consider the knowledge and competencies that we discussed above: • Are there any core competencies, skills and knowledge that we haven't discussed? What might they be? • How do these skills, knowledge and competencies resonate with you? Do you have these skills already? What else do you need to learn? • How might you use this understanding of the role to guide your day-to-day responsibilities as a support coordinator?
Lesson 8 of 10 Charging for your time Image chalked words on ground reading "you got this" One of the biggest shifts from the previous way of working to working in the NDIS is understanding how to charge for your time. As a support coordinator you will need to be careful with your time and make sure you prioritise some activities over others. Sometimes this might mean getting others to help you or delegating tasks to other providers instead of simply doing it yourself. Whilst this might be frustrating or different at first - remember that the better the person and their supports operate without you - the better job you are doing! What can I charge for? Support coordination is a big role which includes a lot of different activities. You can charge for anything you do that relates to the main components of the role, and that involves working directly with, or in support of, the participant including (but not limited to): • Researching providers and finding suitable service options • Meeting with other providers (including phone calls) • Supporting a person to review service agreements • Meeting with the person to discuss their plan, their services or their goals • Calling the person to check how their plan is going • Supporting a person when in crisis • Preparing reports for the NDIA • Short notice cancellations (for scheduled supports) • Time spent travelling to support a participant, up to a maximum amount, and travel from your last participant back to your usual place of work. You can't charge for: • Lunch breaks or coffee breaks • Professional development, supervision or training • Activities that would be considered formal advocacy e.g., disputing NDIA decisions • General administrative activities e.g., entering participant details into client management system • For more information on pricing arrangements and charging principles, refer to the NDIS price guide and support catalogue, available on the NDIS website.
Lesson 9 of 10 Capacity building in practice In this module we have gone over the main responsibilities of support coordinators in the NDIS. Now lets use your understanding of the scope of the role to see how you might work with someone day-to-day. For many of these scenarios there may be more than one correct answer so think of these as a learning opportunity not a quiz! Support to access mainstream providers You are working with Sam, a new NDIS participant. Sam has not really had much engagement with services in the past and needs help linking to a number of mainstream providers. CONTINUE A crucial step toward helping Sam achieve his NDIS goals is to become more independent with his finances. He wants to apply to access the DSP but is really anxious about the process. Do you...... 1 Complete the DSP paper work for Sam so that he can address this need quickly 2 Have a chat with Sam to see which aspects are making him anxious Answer is 2 This is a good first step, once you have a better understanding of the problem you can identify some solutions. Continue Sam is anxious because he has had bad experiences with government services in the past, he is really hesitant to talk with anyone and is worried he will make mistakes in the paperwork. Do you..... 1 Ask Sam if he has a friend or family member that could help him with this 2 Call the D.S.P. helpline to see what support they offer 3 Show Sam the D.S.P. website and talk him through the process of applying online, agree to be his point of contact if he needs any help. Answer is 1 This is a good option, it is not unreasonable to expect family or friends to help with this and it is good use of informal support networks. Feedback The best options here are to use existing networks to help Sam apply for a DSP. How much additional time you spend building Sam's capacity will depend on his individual needs and support networks. Monitoring services You are working with a participant, Maxine, she has started using her plan and has multiple service providers she works with to progress toward her goals. Continue A provider who works with Maxine needs to cancel an appointment. They call you and ask you to pass the message on to Maxine and arrange a new time. Do you..... 1 Ask why they are not able to contact Maxine directly 2 Agree to call Maxine and ask what other times will suit Answer is 1 It is not your job to manage day-to-day aspects of service delivery. However, it is a good idea to find out why the provider has called, perhaps there is a bigger problem. Continue The provider tells you that they don't feel that they have a good rapport with Maxine and are worried about how she will react to the news of a cancellation. Your next steps are..... 1 Call Maxine and ask her how she feels the service is going 2 Agree that you don't want to upset Maxine and that you will manager all communication between the provider and Maxine in the future 3 Ask the provider to explain what they have been doing to build rapport and what challenges they are facing Answer is 3 Good idea, this encourages the provider to think about what they can do to improve the situation. You would also need to speak to Maxine and get her thoughts. Continue Feedback The best options here are to start conversations about service difficulties so you can try to resolve them with both parties. Continue Considering support needs You are working with Amara, she is new to the NDIS and has been working with you for two weeks. You are helping her to engage providers and think about how she will use her plan. Continue Amara has missed a couple of GP appointments recently. When you talk to her about this she says that she will go if you can take her there and sit with her. Do you.... 1 Agree to do this so that Amara can address her health concerns and start using her other servic es 2 Ask Amara to explain what challenges she is having getting to the GP and why she wants support at the appointment Answer is 2 Good idea, this sounds like a bigger issue that you need to explore with her. Continue Amara tells you she is not comfortable on public transport or in taxis. She is also uncomfortable with doctors and gets anxious at appointments. She would feel more comfortable with you helping her. 1 Have a look at Amara's plan - does she have funding that could be used to help her with her anxiety regarding public transport and doctors? 2 Ask Amara if there are any family members or friends that might be able to go to the appointment with her 3 Agree to attend the appointment with her, it is important that she gets her health issues under control. Answer is 1 Good idea, Amara would need to have appropriate funding in her plan in order to use it this way, so you could also think about other support options (e.g., family) that could help. Continue Feedback The best options here are to consider how Amara can build her capacity to overcome this challenge in the future through funded and/or unfunded supports, as opposed to providing short term solutions. Continue Takeaways The role you play in supporting someone to set up their support network is going to vary depending on the person, their existing networks and relationships, and their service needs. If you are unsure about your role in specific scenarios ask yourself: How much time will this take? Is this an important use of my time or will it stop me helping in other areas? Is it reasonable to expect family and friends to help? Does the person have a good network of family and/or friends? Am I duplicating the work of other service providers? Am I building capacitty or building dependence?
Lesson 10 of 10 Certificate of completion Congratulations you have finished the 'Support Coordination in the NDIS' training module. Complete our feedback survey and download a certificate of completion for your records. Go to survey